Workshop Software Built for Kiwi Mechanics
Quotes, invoices, customer texts, AI part scanning — everything your workshop needs, right on your phone. Designed for independent mechanics and workshop teams across Aotearoa.
Everything Your Workshop Needs
From job cards to customer texts — built for workshop floor speed.
Job Cards Without the Hassle
Phone rings, you create a job card in seconds. AI reads parts receipts for you, dictate notes hands-free while you're under the hoist, snap before and after photos. Every dollar accounted for.
Quotes & Invoices, Sorted
Turn any job card into a professional quote or invoice. Send it to the customer by text or email. Accept payment online through Stripe, or in the workshop with Square or SumUp.
Text Your Customers
One tap to text "your car's ready for pickup." Send WoF reminders, follow up on quotes, confirm bookings. Ready-made templates or write your own. Customers appreciate the heads up.
AI Receptionist
Stop missing calls. Your AI receptionist picks up the phone around the clock, takes messages, and captures leads — even when you're elbows deep in an engine bay.
Online Payments
Customers settle invoices online via Stripe. Send a link by WhatsApp or email — funds arrive in your account. Take card payments in the workshop with SumUp, Zettle, or Square.
AI Diagnostic Chat
Talk to AI about any vehicle fault. It knows the car's full specs, service history, and common issues for that model. Like having a senior tech on call whenever you need one.
Dashboard & Calendar
See your whole day laid out — upcoming jobs on a calendar, revenue charts, overdue invoices, and vehicles waiting for collection. Everything in one place.
One App, Two Ways to Work
Solo operator or multi-bay workshop — Mekavo adapts to how you run things.
Quick & Simple Mode
You're a one-person operation. You do the work, write the quote, text the customer. No fuss.
Customer Rings
Create a job in seconds. Type the plate — vehicle details pulled automatically.
Do the Work
Add costs as you go. Voice notes under the hoist. Before/after photos for proof.
Invoice & Text
One tap to generate the invoice. One tap to text "your car's sorted." Done and dusted.
Get Paid
Customer pays cash, card, or online. Mark as paid. Onto the next one.
Full Workshop Workflow
AI receptionist, front desk, mechanics, sales team, bookkeeper — everyone sees what they need, nothing they don't.
Customer Calls Your Workshop
Customer rings your dedicated workshop number. AI receptionist picks up straight away — greets them, takes their details, books them in. Your team walks in to find the job already on the calendar.
Front Desk Manages the Day
Your front desk sees every booking — AI-captured overnight jobs and walk-ins alike. Assigns mechanics, schedules the calendar, confirms with customers. The AI handles overflow calls during peak times too.
Mechanic Inspects & Reports
Mechanic sees their assigned jobs. Inspects the vehicle, records findings by voice — just talks while working. AI converts the recording into a structured parts list with quantities and descriptions.
Sales Team Sends the Quote
AI-generated parts list becomes a professional quote in seconds. Sales team reviews, tweaks pricing, and sends to the customer for approval by WhatsApp or email.
Customer Approves Online
Customer receives a tidy quote breakdown on their phone. Approves with one tap. Agreement saved automatically. No back-and-forth, no paperwork.
Mechanic Gets to Work
Mechanic gets notified straight away. Timer starts tracking labour per vehicle. Before/after photos captured as evidence. Customer notified when the car is ready to collect.
Bookkeeper Sees Everything
Invoice generated automatically from the approved quote. Payments tracked — cash, card, online. GST calculated at 15%. The bookkeeper sees all finances without touching the workshop side.
Your Workshop, Online in Minutes
Stand out from the competition with a professional website for your workshop. Custom domain, online booking, photo gallery — all controlled from your Mekavo dashboard.
Your Own Domain
Register a domain like yourworkshop.co.nz or link one you already own. SSL certificate sorted automatically.
Dark & Light Mode
Clean design featuring your logo, services, gallery, and opening hours. Looks sharp on any screen size.
Online Booking
Customers book straight from your page. Jobs land in your dashboard without you lifting a finger.
QR Code for Print
Download a QR code for your business cards, workshop window, or receipts. Customers scan it to find your page instantly.
A Receptionist That Never Calls in Sick, Never Takes a Smoko Break, and Never Books Leave
How many jobs have you lost because the phone went unanswered? Every missed call is a customer who went to the workshop down the road.
Picks Up After Hours and Weekends
It's Saturday morning and someone's car won't start before the rugby. They ring your number. Your AI receptionist answers — friendly, professional, helpful. Takes their name, number, what they need, and locks in a Monday morning booking. You check your phone over a coffee and there's a new job waiting.
Consistent Every Single Time
Your receptionist called in sick. Or they're on holiday. Or they just didn't hear the phone over the compressor. Your AI receptionist never has an off day. It greets every customer the same way — calm, patient, professional. Rain or shine, Monday to Sunday.
Free to Start, Cents to Run
We give you a free local +64 phone number — yours to keep, no expiry. Top up a few dollars when you need it. A human receptionist costs NZ$55,000+ a year. Yours works 24/7/365 for the price of two flat whites a week. We respect the hard graft behind every job you complete — we're here to back your business, not bleed it dry.
Your Customers Will Love It
People are flat out. They can't always ring during business hours. With AI, your workshop is always open for bookings — early morning before the school drop-off, after the kids are in bed, Sunday afternoon. Customers book when it works for them, not when it works for you.
Don't Take Our Word for It — Give It a Ring
Call this number right now and have a yarn with our AI receptionist. It's live, it's real, and it works exactly how it would for your workshop.
+44 7447 188032Go on, give it a bell. Fair go.
Customers Pay You Online
Text an invoice link by WhatsApp or email. Your customer pays with their card in seconds. Money lands in your bank account. No more chasing people up.
Generate Invoice
Create an invoice from any job in one tap. Costs, labour, parts — all calculated automatically. Professional PDF ready to send.
Customer Pays Online
Share a payment link via WhatsApp, email, or SMS. Customer pays with their card — Visa, Mastercard, Apple Pay. Secure through Stripe.
Money in Your Account
Payment confirmed on the spot. Invoice marked as paid automatically. Cash flow sorted. Also accept in-person payments with SumUp, Zettle, or Square.
Your Records, Your Business
Prefer cash? Sweet as. Mekavo tracks what you tell it to track — nothing more. We don't report your data to anyone. Your financial records are completely private and under your control. Use the software to organise your work, manage customers, and keep your workshop ticking along. How you handle your books is entirely your call.
Professional Email for Your Workshop
Get [email protected] — a professional email address on your own domain. Powered by AI that helps you write, reply, and manage customer emails without the hassle.
Your Domain Email
[email protected] — professional emails on your own domain. Forward to Gmail or use our built-in mailbox.
AI Email Writer
Dictate by voice or type a few words. AI writes a professional reply for quotes, follow-ups, or complaints. Sounds like you, not a machine.
Smart Templates
Quote confirmations, booking reminders, job updates — pre-built templates made for workshops. One click to send.
Keep Your Existing Email
Already using Gmail or Outlook? Forward your domain email there for free. Or use our full mailbox — up to you.
Available in 13 Countries
Mekavo is trusted by workshops, fleet operators, and vehicle owners across the globe. Local currency, local language, local compliance.
United Kingdom
Ireland
España
Deutschland
United States
Canada
Australia
New Zealand
South Africa
Singapore
UAE
Hong Kong
Pricing in local currency. New countries added regularly.
A Personal Touch That Goes a Long Way
Want to show your customers you genuinely care? With their permission, send a personal letter — a printed invitation to book their WoF or scheduled service. Not an email that disappears into a folder, not a text that gets swiped away — a real letter in their letterbox. One click to print, perfectly formatted for a window envelope. Just print, fold, pop it in the envelope, stick a stamp on, and NZ Post does the rest. It costs cents but the message is priceless: "We remember you. We care about your vehicle. We'd love to see you again." This is how you build customers for life. And it's free — included in Mekavo because we believe in the power of treating people right.
How It Works
From booking to paid invoice in three steps
Create the Job
Add costs with AI part scanning, dictate notes hands-free, snap before/after photos.
Text Your Customer
One tap to let them know their car is sorted. Use templates or write a custom message.
Invoice & Get Paid
Generate an invoice, share it via WhatsApp or email, mark as paid. Sweet as.
Bring Your Data. Take Your Data. No Strings Attached.
Coming from another system? Got years of records in dodgy spreadsheets? Scribbled in a notebook? We don't mind what format — our AI will make sense of it.
Import Anything
Messy Excel files, CSV exports from your old software, even photos of handwritten records. Our AI reviews your data, understands the layout, and imports it — customers, vehicles, job history. Free of charge.
AI Does the Heavy Lifting
Got a spreadsheet with years of scribbled notes dumped into random columns? Our AI reads it, figures it out, and maps it into your Mekavo account. No manual data entry, no stress.
Export Everything, Anytime
Want to move on? Download all your data with one click — customers, vehicles, jobs, invoices, the lot. CSV format, yours to keep. We never hold your data hostage. Full stop.
Your Data, Your Property
Some software companies make leaving a nightmare on purpose. We make it simple. Your business data belongs to you — not to us, not to anyone else. Bring it in, take it out, no drama.
Your Data is Locked Down Tight. We Built It That Way.
We know this matters to you — and it should. Your customer lists, your invoices, your AI conversations, your entire business sits in our system. So here's our promise, straight up:
Every byte of your data is encrypted — at rest and in transit. Even our own engineers cannot access your business records.
Your account is secured by your personal email and phone number. If someone tries to get into your account who isn't you, we block them and lock them out completely.
Your AI conversations — every diagnostic chat, every voice note, every email you write with our AI — stays between you and your screen. We never share it, sell it, or use your private data to train AI models.
We don't sell your data. We don't share it with advertisers. We don't let third parties browse your customer list. Your business data is yours alone — guarded as if it were our own.
Security isn't something we bolted on afterwards. It's the foundation underneath everything. Your trust is the one thing we can't afford to lose.
Simple, Fair Pricing
One plan. Everything included. Start free.
Mekavo Pro
NZ$
NZ$32.50/mo equivalent
or NZ$390/year — save NZ$78
- ✓ Unlimited jobs & customers
- ✓ AI Part Scanner & voice notes
- ✓ SMS & email customer updates
- ✓ Invoice generation & online payments
- ✓ Before/After photos & videos
- ✓ Dashboard, calendar & analytics
- ✓ Your own website & booking page
- ✓ AI Diagnostic Chat
- ✓ POS support (SumUp, Zettle, Square)
- ✓ Dark mode & all future updates
Vehicle lookups (NZ$1.00 each) and SMS credits (from NZ$0.08 each) are charged separately via your Top Up balance. Email reminders included free.
Stripe Secured
PCI-compliant payments
Cancel Anytime
No lock-in contracts
Your Data is Yours
Export anytime, fully private
Free Trial
7 days, no card needed
Frequently Asked Questions
Everything you need to know before getting started
You get full access to every Mekavo feature for 7 days — unlimited jobs, AI Part Scanner, SMS texting, invoicing, everything. No credit card needed. At the end of your trial, subscribe to carry on or your account goes into read-only mode (your data stays safe).
The lot: unlimited jobs and customers, AI Part Scanner, voice-to-text notes, before/after photos, SMS and email customer updates, invoice generation and sharing, dashboard analytics, customer and vehicle database, dark mode, and all future updates. One plan, no hidden extras.
From any job, tap the "Text" button to send your customer an SMS. Pick from ready-made templates ("Vehicle Ready for Collection", "Work Started") or write your own. SMS credits are pay-as-you-go — buy packs via your Top Up balance. Each text costs around NZ$0.08. Email notifications are free.
Yeah, no worries. No contracts, no cancellation fees. Cancel from your Subscription page whenever you like. Your access continues until the end of your billing period, and your data stays available in read-only mode.
It's an AI-powered phone system that answers calls to your workshop 24/7. When you're tied up under a hoist or it's after hours, the AI greets your customer naturally, takes their name and number, asks what they need, and saves the transcript to your dashboard. You follow up when you're ready. It's like having a receptionist without the wages. Available as an add-on from NZ$13/month.
All NZ prices shown are exclusive of GST. GST at 15% is calculated and displayed clearly on your invoices. Mekavo handles GST calculations automatically so you don't have to worry about getting it wrong.
Yes. Mekavo is available in 13 countries including New Zealand, Australia, UK, Ireland, Spain, Germany, USA, Canada, South Africa, Singapore, UAE, Hong Kong, and Finland. Each country gets local currency pricing, translated content, and compliance features for their market.
Ready to run your workshop the smarter way?
Workshops across New Zealand are switching to Mekavo for quoting, customer texting, AI tools, and online payments. Give it a go — no card, no contract.