Workshop Management Built for Speed and Simplicity
Job cards, zero-tax invoicing, WhatsApp updates, AI part scanning — everything your workshop needs, right on your phone. Designed for independent mechanics and fleet operators across Hong Kong.
Everything Your Workshop Needs
From job cards to WhatsApp invoicing — purpose-built for workshop floor efficiency.
Digital Job Cards
Customer WhatsApps you, you open a job card on your phone. AI reads the parts receipt, you record notes hands-free on the workshop floor, snap evidence photos. Every dollar accounted for.
Zero-Tax Invoicing
Hong Kong has no sales tax, no VAT, no GST — so your invoices are straightforward. Generate professional invoices from any job card. Share via WhatsApp or collect payment online through Stripe.
WhatsApp Your Customers
One tap to message "your car is ready for collection." Send TD reminders, follow up on quotes, confirm bookings. Ready-made templates or compose your own. Customers expect WhatsApp — deliver it.
AI Receptionist
Stop losing calls when you're under a lift. Your AI receptionist picks up 24/7, captures details, and logs leads — even at 11pm when someone's Toyota breaks down in Tsuen Wan.
Online Payments
Send a payment link via WhatsApp — customer taps, pays by card, money reaches your account. Accept in-workshop payments with SumUp, Zettle, or Square alongside FPS and Octopus.
AI Diagnostic Chat
Discuss any fault with AI that knows the vehicle's full specs, service record, and common failure points. Like consulting a master technician — available around the clock.
Dashboard & Calendar
See your entire day on one screen — scheduled jobs on the calendar, revenue charts, outstanding invoices, and vehicles waiting for collection. No spreadsheets, no paper.
One App, Two Ways to Work
Solo operator or multi-bay workshop — Mekavo adapts to how you run your business.
Quick & Simple Mode
You run a one-person operation from an industrial unit in Fo Tan. You do the work, write the quote, WhatsApp the customer. No overhead.
Customer WhatsApps You
Open a job card in seconds. Key in the plate — vehicle details loaded automatically.
Do the Work
Log costs as you go. Voice notes on the workshop floor. Before/after photos for evidence.
Invoice & Message
One tap to generate the invoice. One tap to WhatsApp "your car is ready." Finished.
Get Paid
Customer pays cash, FPS, card, or online. Mark as paid. Move to the next job.
Full Workshop Workflow
AI receptionist, front desk, technicians, sales team, bookkeeper — everyone accesses what they need, nothing they don't.
Customer Calls Your Workshop
Customer dials your dedicated +852 number. AI receptionist answers immediately — greets them, captures their details, books them in. Your team starts the day with jobs already on the calendar.
Front Desk Manages the Day
Front desk sees every booking — AI-captured overnight calls plus walk-ins. Assigns technicians, schedules on the calendar, confirms with customers. AI handles overflow calls during peak hours.
Technician Inspects & Reports
Technician sees their assigned jobs. Inspects the vehicle, records findings by voice — just talks while working. AI converts the voice recording into a structured parts list with quantities and descriptions.
Sales Team Sends the Quote
AI-generated parts list becomes a professional quote in seconds. Sales reviews, adjusts pricing, and sends to the customer via WhatsApp or email for approval.
Customer Approves Online
Customer receives a clear quote breakdown on their phone. Accepts with one tap. Agreement saved automatically. No back-and-forth, no paper trail.
Technician Gets to Work
Technician is notified instantly. Timer starts tracking labour per vehicle. Before/after photos captured for evidence. Customer notified when collection is ready.
Bookkeeper Sees Everything
Invoice generated automatically from the approved quote. Payments tracked — cash, FPS, card, online. No tax to calculate. The bookkeeper sees all finances without touching the workshop side.
Your Workshop, Online in Minutes
Launch a professional website for your workshop — custom domain, online booking, photo gallery — all controlled from your Mekavo dashboard. No web designer needed.
Your Own Domain
Register a domain like yourworkshop.com.hk or link one you already have. SSL certificate set up automatically.
8 Languages, 88 Countries
Your website automatically speaks English, Spanish, German, Finnish, Portuguese, French, Arabic and Chinese. Visitors from 88 countries see it in their language.
Dark & Light Mode
Clean design featuring your logo, service list, photo gallery, and opening hours. Optimised for mobile — where your customers browse.
AI-Powered Content
Write your description once. AI translates it to 7 languages and creates SEO-optimised titles for Google in every language. Free, automatic.
Online Booking
Customers schedule appointments through your page. Bookings appear on your dashboard instantly — no phone tag required.
QR Code for Print
Download a QR code for your name card, workshop entrance, or receipts. Customers scan to find your page and book directly.
Your Own Online Parts Shop
Sell parts, oils, filters and accessories directly from your website. Customers browse, pay online, and collect — you manage everything from one dashboard.
Product Catalogue
Add unlimited products with photos, categories, pricing and stock levels. Your shop page goes live instantly on your garage website.
Buy & Collect
Customers pay securely via Stripe and collect from your workshop. You get notified instantly — no phone calls needed.
Stock Management
Track stock levels automatically. Every sale decrements your inventory. Know exactly what you have and what needs reordering.
Profit Tracking
Set cost prices alongside selling prices. See your profit margin on every product at a glance.
Scan Supplier Invoices with AI
Take a photo of any supplier invoice or delivery note. Our AI reads every line and adds the products to your shop automatically — name, price, quantity, SKU, all of it.
Photo or PDF
Snap a photo with your phone or upload a PDF. Works with any supplier format — handwritten or printed.
Instant Recognition
AI extracts product names, quantities, unit prices and SKUs in seconds. Review results and add to your shop with one click.
Cost Price Tracking
Scanned prices become your cost prices. Set your selling price and your profit margin is calculated automatically.
Sell from the Counter or a QR Code
Whether a customer walks in or scans a label on your shelf, every sale is recorded, receipted, and tracked.
Counter Sales
Tap products, adjust quantities, take payment. Built for speed — sell a part in under 10 seconds.
QR Code Labels
Print QR labels for your shelves. Customers scan with their phone, see the price, and pay instantly — no queue.
Digital Receipts
Every sale generates a digital receipt with QR code. Send via SMS or let customers scan it. No paper, no printer needed.
Customer Accounts
Every purchase silently creates a customer portal account. They can view receipts, rebook, and become repeat customers.
A Receptionist That Never Takes Leave, Never Calls In Sick, and Never Misses a Call
How many jobs have walked out the door because nobody picked up the phone? Every unanswered call is revenue that went to the workshop next door.
Picks Up When You Can't
It's 10pm and a taxi driver's engine warning light just came on in Mong Kok. He calls your workshop. Your AI receptionist answers — professional, calm, helpful. Takes his name, fleet number, what's wrong, and schedules him for first thing tomorrow. You wake up with a confirmed booking on your calendar.
Consistent Every Single Time
Your front desk person is on holiday. Or stuck on the MTR. Or handling three walk-ins at once. Your AI receptionist has no off days and no bad moods. It greets every caller identically — polite, patient, professional. Every call, every time.
Costs Less Than a Part-Timer
We provide a dedicated +852 phone number — yours permanently, no expiry. Top up a small amount when needed. A part-time receptionist costs HK$10,000+ per month. Yours operates 24/7/365 for the price of a few cups of milk tea per week. We understand workshop margins are tight — we're here to help your business grow, not drain it.
Always Open for Bookings
Hong Kong never sleeps and neither does your workshop phone. Customers can call at 7am before work, 10pm after dinner, or Sunday afternoon. Your AI books them in whenever it suits them — not just during your opening hours.
No More "Press 1 for Sales"
Those awful IVR menus — "Press 1 for sales, press 2 for service, press 3 to wait forever" — belong in the past. Your customers don't press buttons. They have a real conversation. She knows Steve works Monday to Friday, Sarah only mornings, and Dave is on holiday until Thursday. She transfers calls to the right person, explains why someone's unavailable, and takes a message. No hold music. No robot menus. Just a real conversation that gets things done.
She's Yours — You Choose Her Name
Call her Lizzy, Sarah, Emma — whatever fits your garage. She introduces herself by name, knows your business name, your opening hours, your services, and today's date. She blocks abusive callers automatically and protects your team. And the best part? You can listen to recordings of every conversation she has with your customers. Hear exactly how she handled that call at 10pm on a Saturday — word for word. No other phone system gives you that.
Don't Take Our Word for It — Call Now
Ring this number right now and speak to our AI receptionist. It's live, it's real, and it works exactly as it would for your workshop.
+44 7447 188032Go ahead, give it a ring. See for yourself.
Your Customers Find Their Tyres in 10 Seconds
Customer enters their reg plate on your website. We tell them exactly what tyres their car needs. If you have them in stock — they book fitting right there. You wake up to a sale.
Scan an Invoice, Import Your Stock
Take a photo of your supplier invoice. AI reads every tyre — brand, model, size, price — and adds them to your online catalogue. No typing. No data entry. One photo, entire stock imported in seconds.
Customers Enter Their Reg Plate
A customer visits your website at 9pm. Types their reg plate. Instantly sees "Your 2019 Mercedes needs 205/60R16 tyres." No phone call needed. No waiting until morning. The information is right there.
They See Your Tyres, They Book Fitting
If you have matching tyres in stock, they see your brand, your price, your product image. One click — "Book Fitting." They pick how many, choose a date, done. You wake up to a £340 job on your calendar with the tyre already listed as a cost.
Zero Commission. It's Your Sale.
Blackcircles takes the tyre margin and pays you a fitting fee. We don't. Your tyres, your prices, your customers, your profit. We just give you the platform. Connect your Stripe account and accept payments online — 0% Mekavo commission. Every penny is yours.
Customers Pay You Instantly
Send an invoice link via WhatsApp. Customer pays by card in seconds. Funds reach your bank account. No more chasing overdue payments.
Generate Invoice
Create an invoice from any job card with one tap. Parts, labour, materials — totalled automatically. No tax lines to worry about. Professional PDF ready to share.
Customer Pays Online
Share a payment link through WhatsApp, email, or SMS. Customer pays by card — Visa, Mastercard, Apple Pay, Google Pay. Processed securely via Stripe.
Money in Your Account
Payment confirmed on the spot. Invoice marked as paid automatically. Cash flow sorted. Also accept in-person payments with SumUp, Zettle, or Square.
Your Records, Your Business
Prefer cash or FPS? No problem. Mekavo records only what you choose to record — nothing more. We do not report your data to any third party. Your financial records remain entirely private and under your control. Use Mekavo to organise your work, manage customers, and keep operations running smoothly. How you handle your accounts is completely your decision.
Professional Email for Your Workshop
Get [email protected] — a professional email address on your own domain. AI helps you draft, reply, and manage customer emails efficiently.
Your Domain Email
[email protected] — professional emails on your own domain. Forward to Gmail or use our built-in mailbox.
AI Email Writer
Dictate by voice or type a few words. AI composes a professional reply for quotes, follow-ups, or enquiries. Sounds like you, not a chatbot.
Smart Templates
Quote confirmations, booking reminders, job status updates — pre-built templates tailored for workshops. One tap to send.
Keep Your Existing Email
Already using Gmail or Outlook? Forward your domain email there at no cost. Or use our full mailbox — your call.
Available in 64 Countries
Mekavo is used by workshops, fleet operators, and vehicle owners worldwide. Local currency, local language, local compliance.
Algeria
Angola
Argentina
Australia
Austria
Bahrain
Belgium
Bolivia
Brazil
Cameroon
Canada
Cape Verde
Chile
Colombia
Costa Rica
Côte d'Ivoire
Dominican Republic
Ecuador
Egypt
El Salvador
Finland
France
Germany
Ghana
Guatemala
Guinea-Bissau
Honduras
Hong Kong
Iraq
Ireland
Jordan
Kenya
Kuwait
Lebanon
Mexico
Morocco
Mozambique
New Zealand
Nicaragua
Nigeria
Oman
Pakistan
Panama
Paraguay
Peru
Philippines
Portugal
Qatar
Rwanda
São Tomé and Príncipe
Saudi Arabia
Senegal
Singapore
South Africa
Spain
Switzerland
Tanzania
Timor-Leste
Tunisia
Uganda
United Arab Emirates
United Kingdom
United States
Uruguay
Pricing in local currency. New countries added regularly.
A Personal Touch in a Digital City
Want to stand out from every other workshop? With their permission, send your customer a printed letter — a personal invitation to book their TD examination or scheduled service. Not a WhatsApp that gets buried in group chats, not an email lost in spam — a real letter in their mailbox. One click to print, perfectly formatted for a window envelope. Just print, fold, insert, stamp, and Hongkong Post delivers it. It costs cents but the message is clear: "We remember you. We look after your car. We'd like to see you again." This is how you build loyalty for life. And it's free — included in Mekavo because we believe in earning trust through respect.
How It Works
From booking to paid invoice in three steps
Open the Job Card
Add costs with AI part scanning, dictate notes hands-free, snap before/after photos.
Message Your Customer
One tap to WhatsApp them that collection is ready. Use templates or write a custom message.
Invoice & Get Paid
Generate a clean invoice — no tax lines. Share via WhatsApp or email. Mark as paid. Done.
Bring Your Data. Take Your Data. We Don't Hold Anything Back.
Moving from another system? Years of records in spreadsheets? Handwritten job cards in a filing cabinet? We handle any format — our AI sorts it out.
Import Anything
Disorganised Excel files, CSV exports from your previous software, even photographs of handwritten records. Our AI analyses your data, understands the structure, and imports it — customers, vehicles, job history. Free of charge.
AI Does the Heavy Lifting
Got a spreadsheet with years of job records scattered across random columns? Our AI reads it, interprets the structure, and maps everything into your Mekavo account. Zero manual data entry.
Export Everything, Anytime
Decide to leave? Download every record with one click — customers, vehicles, jobs, invoices, everything. CSV format, yours to keep. We never hold your data hostage.
Your Data, Your Property
Some software companies deliberately make it difficult to leave. We take the opposite approach. Your business data belongs to you — not to us, not to anyone else. Import it, export it, no questions asked.
Your Data is Locked Down. We Built the Vault.
We know data security matters to you — and it should. Your customer records, invoices, AI conversations, your entire operation sits in our system. Here is our commitment, stated plainly:
Every byte of your data is encrypted — at rest and in transit. Even our own engineering team cannot access your business records.
Your account is secured by your personal email and phone number. Unauthorised access attempts are blocked and the source is locked out of our infrastructure entirely.
Your AI conversations — every diagnostic chat, every voice note, every email composed with our AI — remain between you and your screen. We never share, sell, or use your private data to train AI models.
We do not sell your data. We do not share it with advertisers. We do not allow third parties to access your customer information. Your business data is yours alone — guarded as if it were our own.
Security is not a feature we bolted on. It is the foundation everything is built upon. Your trust is the one thing we cannot afford to lose.
Straightforward, Honest Pricing
One plan. Everything included. Start free.
Mekavo Pro
HK$
HK$165.83/mo equivalent
or HK$1990/year — save HK$398
- ✓ Unlimited job cards & customers
- ✓ AI Part Scanner & voice notes
- ✓ WhatsApp, SMS & email customer updates
- ✓ Zero-tax invoice generation & online payments
- ✓ Before/After photos & videos
- ✓ Dashboard, calendar & analytics
- ✓ Your own website & booking page
- ✓ AI Diagnostic Chat
- ✓ POS support (SumUp, Zettle, Square)
- ✓ Dark mode & all future updates
Vehicle lookups (HK$5.00 each) and SMS credits (from HK$0.10 each) are charged separately via your Top Up balance. Email reminders included free.
Stripe Secured
PCI-compliant payments
Cancel Anytime
No long contracts
Your Data is Yours
Export anytime, fully private
Free Trial
7 days, no card required
Frequently Asked Questions
Everything you need to know before signing up
You get unrestricted access to every Mekavo feature for 7 days — unlimited job cards, AI Part Scanner, WhatsApp messaging, invoicing, everything. No credit card needed. After the trial, subscribe to continue or your account switches to read-only mode (all your data stays safe).
The full package: unlimited job cards and customers, AI Part Scanner, voice-to-text notes, before/after photos, WhatsApp and email customer updates, zero-tax invoice generation, online payments, dashboard analytics, customer and vehicle database, dark mode, and every future update. One plan, no hidden extras.
No. Mekavo is built mobile-first. Everything works on your phone — creating jobs, scanning parts, invoicing, messaging customers. Perfect for workshops where space is limited and you're always on your feet. A computer works too if you prefer a bigger screen.
Yes. No contracts, no cancellation fees. Cancel from your Subscription page whenever you choose. Access continues until the end of your billing period, and your data remains available in read-only mode.
An AI-powered phone system that answers calls to your workshop around the clock. When you're working on a vehicle, the AI greets your customer naturally, takes their name and number, asks what they need, and saves the conversation to your dashboard. You follow up when you're free. It costs a fraction of a part-time hire. Available as an add-on from HK$13/month.
Yes. Generate an invoice and share a payment link via WhatsApp, email, or SMS. Your customer pays by card — Visa, Mastercard, Apple Pay, Google Pay — through Stripe. Funds go directly to your bank account. You can also accept in-workshop payments with SumUp, Zettle, or Square.
Yes. Mekavo is available in over 64 countries including the UK, Ireland, Spain, Germany, France, USA, Mexico, Colombia, Argentina, Brazil, Australia, and many more. Each country gets local currency pricing, translated content, and compliance features specific to their market. Many countries get full free access.
Ready to streamline your workshop?
Workshops across Hong Kong — from San Po Kong to Aberdeen — are switching to Mekavo for zero-tax invoicing, WhatsApp updates, AI tools, and online payments. Start your free trial — no card, no contract.