Workshop Software Built for the Workshop Floor
Quotes, invoices, customer texts, AI part scanning — handle your entire workshop from your phone. No desktop needed, no power required. Built for independent workshops, panel beaters, and fleet operators across South Africa.
Everything Your Workshop Needs
From job cards to customer texts — built for the realities of the workshop floor.
Job Cards Without the Hassle
Customer phones in, you open a job card on the spot. AI scans parts receipts, you dictate notes hands-free under the bonnet, snap before/after photos. Every rand tracked.
Quotes & Invoices in Seconds
Produce professional quotes and VAT-compliant invoices from any job card. Text or email them to the customer. Accept payment online via Stripe, or at the counter with Square or SumUp.
Text Your Customers
One tap to message "your bakkie is ready for collection." Send service reminders, follow up on quotes, confirm bookings. Pre-built templates or write your own. Customers will thank you for it.
AI Receptionist
Stop losing customers to missed calls. Your AI receptionist answers the phone 24/7, takes messages, and captures leads — even when the workshop is flat out.
Online Payments
Customers pay invoices online via Stripe. Send a link by WhatsApp or email — money hits your account. Accept card payments at the counter with SumUp, Zettle, or Square.
AI Diagnostic Chat
Chat with AI about any vehicle fault. It knows the vehicle's full specs, service history, and common trouble spots. Like having a senior tech on standby whenever you need one.
Dashboard & Calendar
See your entire day laid out — scheduled jobs on a calendar, revenue charts, overdue invoices, and vehicles waiting for collection. Everything on one screen, accessible from your phone.
One App, Two Ways to Work
One-man workshop or multi-bay operation — Mekavo fits the way you work.
Quick & Simple Mode
You are running a one-man workshop. You do the work, write the quote, text the customer. No overhead.
Customer Phones In
Create a job in seconds. Type the registration — vehicle details pulled automatically.
Do the Work
Add costs as you go. Voice notes under the bonnet. Before/after photos for proof.
Invoice & Text
One tap to generate the invoice. One tap to text "your bakkie is ready." Sorted.
Get Paid
Customer pays cash, card, EFT, or online. Mark as paid. On to the next one.
Full Workshop Workflow
AI receptionist, front desk, mechanics, sales team, bookkeeper — everyone sees what they need, nothing they don't.
Customer Calls Your Workshop
Customer calls your dedicated workshop number. AI receptionist answers straight away — greets them, takes their details, books them in. Your team arrives to find the job already on the calendar.
Front Desk Runs the Day
Your front desk sees all bookings — AI-booked overnight jobs and walk-ins. Assigns mechanics, schedules on the calendar, confirms with customers. The AI handles overflow calls during busy periods too.
Mechanic Inspects & Reports
Mechanic sees their assigned jobs. Inspects the vehicle, records findings by voice — just talks while working. AI turns the voice recording into a structured parts list with quantities and descriptions.
Sales Team Sends the Quote
AI-generated parts list becomes a professional quote in seconds. Sales team reviews, adjusts pricing, and sends to the customer for approval by WhatsApp or email.
Customer Approves Online
Customer receives a clear quote breakdown on their phone. Accepts with one tap. Agreement saved automatically. No back-and-forth, no paperwork.
Mechanic Gets Cracking
Mechanic is notified instantly. Timer starts tracking labour time per vehicle. Before/after photos captured as evidence. Customer notified when the vehicle is ready.
Bookkeeper Sees Everything
Invoice generated automatically from the approved quote. Payments tracked — cash, card, EFT, online. VAT calculated. The bookkeeper sees all finances without touching the workshop side.
Your Workshop, Your Website
Set up a professional website for your workshop in minutes. Custom domain, online booking, gallery — all managed from your Mekavo dashboard.
Your Own Domain
Get a domain like yourworkshop.co.za or link one you already own. SSL certificate included automatically.
8 Languages, 88 Countries
Your website automatically speaks English, Spanish, German, Finnish, Portuguese, French, Arabic and Chinese. Visitors from 88 countries see it in their language.
Dark & Light Mode
Clean design featuring your logo, services, gallery, and opening hours. Looks sharp on any device.
AI-Powered Content
Write your description once. AI translates it to 7 languages and creates SEO-optimised titles for Google in every language. Free, automatic.
Online Booking
Customers book appointments straight from your page. Jobs land in your dashboard automatically.
QR Code for Print
Download a QR code for your business cards, shopfront, or receipts. Customers scan to visit your page.
Your Own Online Parts Shop
Sell parts, oils, filters and accessories directly from your website. Customers browse, pay online, and collect — you manage everything from one dashboard.
Product Catalogue
Add unlimited products with photos, categories, pricing and stock levels. Your shop page goes live instantly on your garage website.
Buy & Collect
Customers pay securely via Stripe and collect from your workshop. You get notified instantly — no phone calls needed.
Stock Management
Track stock levels automatically. Every sale decrements your inventory. Know exactly what you have and what needs reordering.
Profit Tracking
Set cost prices alongside selling prices. See your profit margin on every product at a glance.
Scan Supplier Invoices with AI
Take a photo of any supplier invoice or delivery note. Our AI reads every line and adds the products to your shop automatically — name, price, quantity, SKU, all of it.
Photo or PDF
Snap a photo with your phone or upload a PDF. Works with any supplier format — handwritten or printed.
Instant Recognition
AI extracts product names, quantities, unit prices and SKUs in seconds. Review results and add to your shop with one click.
Cost Price Tracking
Scanned prices become your cost prices. Set your selling price and your profit margin is calculated automatically.
Sell from the Counter or a QR Code
Whether a customer walks in or scans a label on your shelf, every sale is recorded, receipted, and tracked.
Counter Sales
Tap products, adjust quantities, take payment. Built for speed — sell a part in under 10 seconds.
QR Code Labels
Print QR labels for your shelves. Customers scan with their phone, see the price, and pay instantly — no queue.
Digital Receipts
Every sale generates a digital receipt with QR code. Send via SMS or let customers scan it. No paper, no printer needed.
Customer Accounts
Every purchase silently creates a customer portal account. They can view receipts, rebook, and become repeat customers.
A Receptionist That Never Takes a Sickie, Never Loafs, and Never Knocks Off Early
How many customers have you lost because nobody answered the phone? Every missed call is a job that went to the workshop around the corner.
Works When You Cannot
It is 9pm and a customer's Hilux has broken down on the N1. They call your number. Your AI receptionist answers — calm, professional, helpful. Takes their name, number, what they need, and books them in for tomorrow morning. You wake up to a new job on your calendar.
Never Has an Off Day
Your receptionist called in sick. Or is stuck in traffic on the M1. Or dealing with another customer. Your AI receptionist does not have off days. It greets every caller the same way — friendly, patient, professional. Every single time.
Affordable to Start, Cents to Run
We give you a free local +27 phone number — yours to keep, it never expires. Top up a few rand when you need it. A full-time receptionist costs R180,000+ a year. Yours works 24/7/365 for less than your monthly data plan. We respect every spanner you turn — we understand the hustle and we are here to support your business, not squeeze it.
Your Customers Will Love It
People are busy. They cannot always call during business hours. With AI, your workshop is always open for bookings — 6am before the school run, 9pm after the braai, Sunday morning. Your customers book when it suits them, not when it suits you.
No More "Press 1 for Sales"
Those awful IVR menus — "Press 1 for sales, press 2 for service, press 3 to wait forever" — belong in the past. Your customers don't press buttons. They have a real conversation. She knows Steve works Monday to Friday, Sarah only mornings, and Dave is on holiday until Thursday. She transfers calls to the right person, explains why someone's unavailable, and takes a message. No hold music. No robot menus. Just a real conversation that gets things done.
She's Yours — You Choose Her Name
Call her Lizzy, Sarah, Emma — whatever fits your garage. She introduces herself by name, knows your business name, your opening hours, your services, and today's date. She blocks abusive callers automatically and protects your team. And the best part? You can listen to recordings of every conversation she has with your customers. Hear exactly how she handled that call at 10pm on a Saturday — word for word. No other phone system gives you that.
Don't Take Our Word for It — Try It Now
Call this number right now and speak to our AI receptionist. It is live, it is real, and it works exactly like it would for your workshop.
+44 7447 188032Go on, give it a ring. See for yourself.
Your Customers Find Their Tyres in 10 Seconds
Customer enters their reg plate on your website. We tell them exactly what tyres their car needs. If you have them in stock — they book fitting right there. You wake up to a sale.
Scan an Invoice, Import Your Stock
Take a photo of your supplier invoice. AI reads every tyre — brand, model, size, price — and adds them to your online catalogue. No typing. No data entry. One photo, entire stock imported in seconds.
Customers Enter Their Reg Plate
A customer visits your website at 9pm. Types their reg plate. Instantly sees "Your 2019 Mercedes needs 205/60R16 tyres." No phone call needed. No waiting until morning. The information is right there.
They See Your Tyres, They Book Fitting
If you have matching tyres in stock, they see your brand, your price, your product image. One click — "Book Fitting." They pick how many, choose a date, done. You wake up to a £340 job on your calendar with the tyre already listed as a cost.
Zero Commission. It's Your Sale.
Blackcircles takes the tyre margin and pays you a fitting fee. We don't. Your tyres, your prices, your customers, your profit. We just give you the platform. Connect your Stripe account and accept payments online — 0% Mekavo commission. Every penny is yours.
Customers Pay You Online
Send an invoice link by WhatsApp or email. Your customer pays with their card in seconds. Money lands in your bank account. No more running after payments.
Generate Invoice
Create an invoice from any job in one tap. Costs, labour, parts — all calculated automatically. Professional VAT-compliant PDF ready to share.
Customer Pays Online
Share a payment link via WhatsApp, email, or SMS. Customer pays with their card — Visa, Mastercard, Apple Pay. Secured by Stripe.
Money in Your Account
Payment confirmed instantly. Invoice marked as paid automatically. Cash flow sorted. Also accept in-person payments with SumUp, Zettle, or Square.
Your Records, Your Business
Prefer cash or EFT? No worries. Mekavo tracks what you tell it to track — nothing more. We do not report your data to anyone. Your financial records are completely private and under your control. Use the software to organise your work, manage customers, and keep your workshop ticking over. How you handle your books is entirely your call.
Professional Email for Your Workshop
Get [email protected] — a professional email address on your own domain. Powered by AI that helps you write, reply, and manage customer emails like a pro.
Your Domain Email
[email protected] — professional emails on your own domain. Forward to Gmail or use our built-in mailbox.
AI Email Writer
Dictate by voice or type a few words. AI writes a professional reply for quotes, follow-ups, or complaints. Sounds like you, not a machine.
Smart Templates
Quote confirmations, booking reminders, job updates — pre-built templates made for workshops. One click to send.
Keep Your Existing Email
Already use Gmail or Outlook? Forward your domain email there for free. Or use our full mailbox — your choice.
Available in 64 Countries
Mekavo is used by workshops, fleet operators, and vehicle owners across the globe. Local currency, local language, local compliance.
Algeria
Angola
Argentina
Australia
Austria
Bahrain
Belgium
Bolivia
Brazil
Cameroon
Canada
Cape Verde
Chile
Colombia
Costa Rica
Côte d'Ivoire
Dominican Republic
Ecuador
Egypt
El Salvador
Finland
France
Germany
Ghana
Guatemala
Guinea-Bissau
Honduras
Hong Kong
Iraq
Ireland
Jordan
Kenya
Kuwait
Lebanon
Mexico
Morocco
Mozambique
New Zealand
Nicaragua
Nigeria
Oman
Pakistan
Panama
Paraguay
Peru
Philippines
Portugal
Qatar
Rwanda
São Tomé and Príncipe
Saudi Arabia
Senegal
Singapore
South Africa
Spain
Switzerland
Tanzania
Timor-Leste
Tunisia
Uganda
United Arab Emirates
United Kingdom
United States
Uruguay
Pricing in local currency. New countries added regularly.
Old-Fashioned Respect, Modern Simplicity
Want to show your customers real appreciation? With their permission, send them a personal letter — a printed invitation to book their upcoming service or roadworthy check. Not an email that gets buried, not a text that gets swiped away — a real letter in their postbox. One click to print, perfectly formatted for a window envelope. No need to write the address — just print, fold, slip it in the envelope, stick a stamp on it, and the Post Office does the rest. It costs cents but the message is priceless: "We remember you. We care about your vehicle. We would love to see you again." This is how you build customers for life. Ubuntu — taking care of each other. And it is free — included in Mekavo because we believe in the power of showing respect.
How It Works
From booking to paid invoice in three steps
Create the Job
Add costs with AI part scanning, dictate notes hands-free, snap before/after photos.
Text Your Customer
One tap to let them know their vehicle is ready. Use templates or write a custom message.
Invoice & Get Paid
Generate an invoice, share it via WhatsApp or email, mark as paid. Done.
Bring Your Data. Take Your Data. We Don't Hold It Ransom.
Switching from another system? Got years of records in messy spreadsheets? Scribbled in a paper job book? We do not care what format it is in — our AI will sort it out.
Import Anything
Messy Excel files, CSV exports from your old software, even photos of handwritten job cards. Our AI reviews your data, understands the structure, and imports it — customers, vehicles, job history. Free, no charge.
AI Does the Heavy Lifting
Got a spreadsheet with 5 years of handwritten notes jammed into random columns? Our AI reads it, makes sense of it, and maps it into your Mekavo account. No manual data entry, no headaches.
Export Everything, Anytime
Want to leave? Download all your data with one click — customers, vehicles, jobs, invoices, everything. CSV format, yours to keep. We never hold your data hostage. Ever.
Your Data, Your Property
Other software companies make it hard to leave on purpose. We make it simple. Your business data belongs to you — not to us, not to anyone. Bring it in, take it out, no questions asked.
Your Data is a Fortress. We Built the Walls.
We know this matters to you — and it should. Your customer lists, your invoices, your AI conversations, your entire business lives in our system. So here is our promise, straight up:
Every byte of your data is encrypted — at rest and in transit. Even our own engineers cannot read your business records.
Your account is protected by your personal email and phone number. If anyone tries to access your account who is not you, we block them and lock them out entirely.
Your AI conversations — every diagnostic chat, every voice note, every email you write with our AI — stays between you and your screen. We never share it, sell it, or train AI models with your private data.
We do not sell your data. We do not share it with advertisers. We do not let third parties peek at your customer list. Your business data is yours alone — protected as if it were our own.
Security is not something we bolted on afterwards. It is the foundation we built everything on. Your trust is the only thing we cannot afford to lose.
Simple, Transparent Pricing
One plan. Everything included. Start free.
Mekavo Pro
R
R415.83/mo equivalent
or R4990/year — save R998
- ✓ Unlimited jobs & customers
- ✓ AI Part Scanner & voice notes
- ✓ SMS & email customer updates
- ✓ Invoice generation & online payments
- ✓ Before/After photos & videos
- ✓ Dashboard, calendar & analytics
- ✓ Your own website & booking page
- ✓ AI Diagnostic Chat
- ✓ POS support (SumUp, Zettle, Square)
- ✓ Dark mode & all future updates
Vehicle lookups (R12.00 each) and SMS credits (from R0.80 each) are charged separately via your Top Up balance. Email reminders included free.
Stripe Secured
PCI-compliant payments
Cancel Anytime
No long contracts
Your Data is Yours
Export anytime, fully private
Free Trial
7 days, no card required
Frequently Asked Questions
Everything you need to know before getting started
You get full access to every Mekavo feature for 7 days — unlimited jobs, AI Part Scanner, SMS texting, invoicing, the works. No credit card required. At the end of your trial, you can subscribe to carry on or your account goes into read-only mode (your data stays safe).
Everything: unlimited jobs and customers, AI Part Scanner, voice-to-text notes, before/after photos, SMS and email customer updates, VAT-compliant invoice generation and sharing, dashboard analytics, customer and vehicle database, dark mode, and all future updates. One plan, no hidden extras.
Absolutely. Mekavo stores roadworthy dates and service history for every vehicle. You can set reminders so your customers get a text or email before their next service is due — they book with you instead of the competition. For commercial vehicles needing a Certificate of Fitness, you can track those dates too.
Absolutely. No contracts, no cancellation fees. You can cancel from your Subscription page whenever you like. Your access continues until the end of your billing period, and your data stays available in read-only mode.
It is an AI-powered phone system that answers calls to your workshop 24/7. When you are under a bonnet or busy with a customer, the AI greets the caller naturally, takes their name and number, asks what they need, and saves the transcript to your dashboard. You follow up when you are ready. It costs less than a part-time hire. Available as an add-on from R13/month.
Yes. When you generate an invoice, you can share a payment link via WhatsApp, email, or SMS. Your customer pays with their card — Visa, Mastercard, Apple Pay — through Stripe. Money goes straight to your bank account. You can also accept in-person card payments with SumUp, Zettle, or Square.
Yes. Mekavo is available in over 64 countries including the UK, Ireland, Spain, Germany, France, USA, Mexico, Colombia, Argentina, Brazil, Australia, and many more. Each country gets local currency pricing, translated content, and compliance features specific to their market. Many countries get full free access.
Ready to take your workshop to the next level?
Workshops across Johannesburg, Cape Town, Durban, and beyond are switching to Mekavo for quoting, customer texting, AI tools, and online payments. Give Mekavo a shot — no card, no contract. Less than your monthly data plan.